Tidbits

Friday, June 28, 2013

3 stubborn PC problems you can fix

Copy from retired Microsoft at Work website (retired June 30, 2013), Copyright Microsoft. 

3 stubborn PC problems you can fix

Ever notice how each PC has a personality of its own? Or maybe even multiple personalities? In the course of a week, your computer may act friendly, moody, and sometimes downright mean.
However, don't take a hammer to your PC just yet. The following is a list of common symptoms and treatments to help even the most troublesome PCs. You don't even have to be a psychologist (at least not yet) to deal with your PC's neuroses.
Windows 7 and Windows Vista usually manage this automatically, but overall you'll find that these tips work for all versions of Windows from Windows 95 to Windows 7.

1. You keep getting a "your system is running low on virtual memory" message

Perhaps you're more than familiar with this scenario: You're working on your PC and notice performance getting gradually slower and slower. Programs become harder to open and close. You wait forever for Web pages to be displayed. And then, you get some serious-sounding "virtual memory is too low" message, like the one in the following graphic.
Don't worry: This message isn't as scary as it sounds.
Example of a Virtual Memory is low message.Virtual memory low message
Virtual memory is the space your computer uses when it's short of RAM (Random Access Memory), which is the memory used when running programs like Microsoft Office Word or Microsoft Office PowerPoint.
So what can you do to correct this problem and prevent this message from coming up in the future? The following are some solutions to keep your computer from displaying the "virtual memory minimum is too low" message.
Solution 1: Bump up the virtual memory size on your computer
The first solution is to increase your computer's virtual memory settings. To do so, you first need to determine how much RAM you currently have.

Windows 7

  1. On the Start menu, click Control Panel, then click System.
  2. In the left pane, click Advanced system settings. If you're prompted for an administrator password or confirmation, type the password or provide confirmation.
  3. On the Advanced tab, under Performance, click Settings.
  4. Click the Advanced tab, and then, under Virtual memory, click Change.
  5. Clear the Automatically manage paging file size for all drives check box.
    Example of the Virtual Memory dialog box with the Automatically manage paging file size for all drives check box cleared.Clearing the Automatically manage paging file size for all drives check box
  6. Under Drive [Volume Label], click the drive that contains the paging file you want to change.
  7. Click Custom size, type a new size in the Initial size (MB) or Maximum size (MB) box, click Set, and then click OK.
Note Increases in size usually don't require you to restart your computer for the changes to take effect, but if you decrease the size, you'll need to restart your computer. We recommend that you don't disable or delete the paging file.

 

Solution 2: Add more RAM to your computer
If you keep getting that dreaded "Your system is running low on virtual memory" message—even after you increase your computer's virtual memory—then you may need to buy more memory for your computer. To really work well:
  • Windows 7 needs at least 1 GB of RAM to run. See more system requirements for Windows 7.
  • Windows Vista needs at least 512 MB of RAM to run, but for some applications (like gaming) 1 GB or more of RAM is recommended.
  • Windows XP needs a minimum of 256 MB of RAM.
The more RAM you have, the better.

Find out how much RAM you have in your computer

  1. On the Start menu, click Control Panel, then click System.
  2. Under System, next to Installed memory (RAM), you can see the amount of RAM your computer has.
    Note In some cases, Windows reports both the amount of memory that's installed on your computer and the amount of memory that's usable. If you're using a 32-bit version of Windows, the amount of usable memory might be less than the total amount of memory installed.
If you're at work, contact your company's IT administrator before updating the memory on your computer. They may have some memory available and can help you install it.
If you do need to purchase some more memory, stop by your local computer shop. You can probably buy memory from them, and they'll probably install it for you. Or, you can buy memory online.


2. Your windows slide off the desktop—and you can't grab them

We're all familiar with moving program windows around the desktop. You can click-and-hold the window's title bar to move it around. But what do you do when you accidentally move a window's title bar off the desktop so you can't grab it anymore? The window is stuck in that inconvenient position.
Solution: Use your keyboard to help move your window
The trick to moving these stubborn program windows is to use your keyboard.

Use your keyboard to move a window:

  1. Select the program window you're trying to move, and then press ALT+SPACEBAR on your keyboard. The program's shortcut menu is displayed.
    Example of the shortcut menu.Accessing shortcut menu
  2. Click Move.
  3. Use your LEFT ARROW, RIGHT ARROW, UP ARROW, or DOWN ARROW keys to move the window so you can see its title bar on your screen.
  4. After you move the window where you want it, press ENTER.

 


3. Your taskbar has disappeared

The taskbar is that horizontal bar at the bottom or your computer screen that displays open programs on your desktop. The taskbar also contains the Start menu, which allows you to navigate to various programs installed on your computer. In many ways, it's your command central.
Thus, there's nothing more frustrating than going to start a program, only to find the taskbar gone. A computer without a taskbar will bring you to a grinding halt.
The good news is that the taskbar never disappears—it just hides. It may be hiding behind other open windows, or at the top or side of your screen. You can also (unintentionally) make the taskbar so thin that it seems invisible.
The following are possible reasons why your taskbar has vanished, as well as solutions to keep your taskbar from ever running away again.

Solution 1: Find your taskbar behind other windows

The taskbar is that horizontal bar at the bottom or your computer screen that displays open programs on your desktop. The taskbar also contains the Start menu, which allows you to navigate to various programs installed on your computer. In many ways, it's your command central.
Thus, there's nothing more frustrating than going to start a program, only to find the taskbar gone. A computer without a taskbar will bring you to a grinding halt.
The good news is that the taskbar never disappears—it just hides. It may be hiding behind other open windows, or at the top or side of your screen. You can also (unintentionally) make the taskbar so thin that it seems invisible.
The following are possible reasons why your taskbar has vanished, as well as solutions to keep your taskbar from ever running away again.

Solution 1: Find your taskbar behind other windows


  • If you don't see your taskbar, minimize all windows on your desktop. See if your taskbar is hiding behind your open windows.
    Examples of maximized window with taskbar hidden and minimized window with taskbar visible.Finding your taskbar behind maximized windows
  • Set your taskbar so it's always on top of all desktop windows:
    1. Right-click the taskbar, and click Properties.
    2. Select the Lock the taskbar check box.
    3. Make sure the Auto-hide the taskbar check box is not selected.
Taskbar page on the Taskbar and Start Menu Properties dialog box. Under appearance, the Lock the taskbar checkbox is selected.Locking and keeping the taskbar on top
Now your taskbar will always be visible, no matter how many windows you have open. Locking your taskbar also keeps you from accidentally moving it around.

Solution 2: Find your taskbar elsewhere on your screen

If you have tried minimizing all windows on your desktop and you still don't see your taskbar—perhaps it has been moved. Maybe you've moved it yourself by accident. Or, perhaps someone's playing a practical joke on you. Regardless, the following will help you get your taskbar back to its proper size.
  1. As you did in the previous steps, minimize all windows on your desktop. If you don't see your taskbar at the bottom of the screen, perhaps it's hanging out to the side or at the top of your desktop.
    Example of the desktop showing a taskbar that was previously hidden.Finding a hidden taskbar
  2. Click-and-drag your taskbar back to the bottom of your screen.
  3. Right-click the taskbar, and then click Properties.
  4. Click to select the Lock the taskbar check box.

 Solution 3: Thicken your taskbar

You can make your taskbar a thin line—so skinny it's hard to see. To see if you've done this unintentionally, perform the following:
  1. Minimize all windows on your desktop. Look at each side of your screen. If you see a thin strip, that's the taskbar.
    The Windows desktop with the taskbar showing as a thin line.Finding a thin taskbar
  2. Point your mouse at the strip. It changes into a double-sided arrow
  3. Click-and-drag the mouse toward the center of the screen to thicken your taskbar.
  4. After you thicken the taskbar, you can drag it back to the bottom of the screen by following the steps in "Solution 2" above.

 

How to clean your computer

Copy from retired Microsoft at Home website (retired June 30, 2013), copyright Microsoft.

How to clean your computer

I have a dirty secret. I've never cleaned my computer. Sure, I've dusted my monitor, but I haven't taken off the cover or tried to reach the crumbs lurking inside my keyboard. And I honestly don't know the difference between pressurized air dusters and compressed air cleaners.
clean your computer"Your computer could fry if you don't keep it clean," says Jonathon Millman, chief technology officer for Hooplah Interactive.
Whether it's a desktop or laptop/notebook computer, dust and lint can clog the cooling vents. This can cause your computer's brain—the central processing unit (CPU)—to heat up. And heat is the biggest cause of component failure in computers. Regular cleaning could save you costly maintenance fees down the road.
Follow the five simple steps in the cleanup and maintenance routine below to keep your computer and accessories looking shiny and new. It's an easy, do-it-yourself solution to help them run smoothly and last longer.

Not what you were looking for?

Are you trying to clean up your computer in the antivirus software sense? This guide on the Microsoft Security website provides instructions, a free safety scan, and a malicious software removal tool you can download. Or, if you're trying to find tips on cleaning out system clutter and unwanted files to make your programs run faster, you may find these articles helpful: Speed up your PC: Automate your computer maintenance schedule, Optimize your computer for peak performance, and How to delete programs you no longer need.

Preparation

You'll need:
  • Standard (flat-tip) and/or Phillips screwdriver
  • Can of compressed air (available from computer dealers or office-supply stores)
  • Cotton swabs (do not use a cotton ball)
  • Rubbing alcohol
  • Soft, lint-free cloths, paper towels, or anti-static cloths
  • Water
  • Safety glasses (optional)
Important: Always turn your computer off and disconnect it from the power source before you begin any of these steps.

Step 1: Inside the case

If you see dust or other debris accumulating around the vents of your desktop or laptop, you can bet there's more inside—and it's only going to cause trouble. To remove it, you'll need to open the case. That may sound more intimidating than it really is. Before you begin, of course, make sure the computer is turned off and disconnected from the power source.
One more consideration: Manufacturers' policies vary, but, in some cases, opening your computer case may void your warranty. You may even encounter a warning sticker on the case. Review your warranty terms before continuing.
  • For desktop computers. Desktop computer manufacturers employ a variety of fastening mechanisms to secure the case. Face the back panel: Modern cases typically use two or more small knobs that you can turn by hand, or buttons that you press in, to release a side panel or the entire shell of the case. Others may require you to remove two or more slotted or Phillips screws. If in doubt, consult your owner's manual for specific instructions.
  • For laptop and notebook computers. Set the computer upside down on a table or other stable surface. (You may want to place a towel or paper under the computer to prevent scratches and scuffs.) Remove the battery. On most laptops, the vents on the underside will be grouped on a removable panel, secured to the case with several screws. Typically, these are very small Phillips-type screws, which may be of different lengths. Remove them, and be sure to keep track of which goes where.
After you're inside either your desktop or laptop, touch as little as possible inside the computer—keep your fingers away from cards and cords. Look for any dust bunnies or other bits of fluff in the nooks and crannies. Pick these out carefully with tweezers or a cotton swab. Blow compressed air around all of the components and along the bottom of the case, keeping the nozzle at least four inches away from the machine. Blow air into the power supply box and into the fan.
Try to aim the stream of pressurized air in such a way that it blows debris out of and away from crevices and recesses, rather than driving it deeper in. Safety glasses are a good idea, too, to keep the flying dust out of your eyes.
Take particular care when blowing the delicate fans. Overspinning them with excessive pressure can crack a blade or damage the bearings. Position the compressed air can well away, and use short bursts of air rather than a steady blast. As a precaution, you might also carefully immobilize the fan blades with your fingertip or a cotton swab while using the air can.
Lastly, blow air into the floppy disk, CD or DVD drives, and I/O ports—but again, not too aggressively. Wipe the inside of the cover with a lightly moistened cloth, and dry it before replacing it.
Millman recommends doing this every three months if your case sits on the floor, if you have pets that shed, or if you smoke. Otherwise, every six to eight months is fine.

Step 2: Outside the case

Run a cotton swab dipped in rubbing alcohol around all of the openings on the outside of your case. Give them one swipe with the damp end of the swab and one swipe with the dry end. Do this as often as you clean the inside of your computer.

Step 3: Keyboard

Turn the keyboard upside down and gently shake it. Most of the crumbs and dust will fall out. Take a can of compressed air and blow into and around the keys. Next, take a cotton swab and dip it in rubbing alcohol. It should be damp, but not dripping wet. Run the cotton swab around the outside of each key. Rub the tops of the keys. Don't be stingy with the swabs. Discard them when they start to get dirty, and switch to a fresh one. If you have a laptop, follow the same procedure but take extra care with your machine—treat it as gently as you would a carton of fresh eggs. If your laptop has a touchpad, use the damp swap to wipe it clean, as well. Do this keyboard cleanup monthly.
It's tempting to use a vacuum cleaner to suck the debris out of the keyboard and other parts of the computer, but technicians warn that it can create a static electrical charge that can actually damage the computer's sensitive electronics.

Worried about spills?

If a spill happens, immediately turn off your computer, disconnect the keyboard, and flip it over. While the keyboard is upside down, blot the keys with a paper towel, blow compressed air between the keys, and leave it to air dry overnight. Check to ensure that all traces of moisture have evaporated before using the keyboard again. Laptop spills need more attention because liquid can easily penetrate the keyboard and damage internal parts. For laptop spills, immediately turn off the computer and remove any external power source and other items plugged into it. Turn the laptop over, remove the battery, and then bring it to your nearest repair center to check for internal damage. Simply blowing compressed air into the keyboard and letting your computer air dry upside down overnight aren't enough, because liquids can sit inside a laptop for days.
For all spills, be aware that anything other than plain water may cause severe damage, and never attempt to dry a keyboard or laptop in a microwave or conventional oven.

Step 4: Mouse

Disconnect the mouse from your computer. Rub the top and bottom of your mouse with a paper towel dipped in rubbing alcohol. Scrape hard-to-remove grime with your fingernail. If you have an optical mouse, ensure that no lint or other debris obscures the light-emitting lens on the underside of the mouse.
If you use a mechanical mouse, open the underside of the mouse and remove the ball. (In most cases, you simply need to rotate the plastic ring encircling the ball one-quarter turn counterclockwise.) Wash the ball with water, and let it air dry. To clean inside a mechanical mouse, dip a cotton swab in rubbing alcohol and rub all of the interior components, paying particular attention to the little rollers, where gunk tends to collect. Finally, blow compressed air into the opening and ensure that the interior is dry. Replace the ball and the cover.
Clean your mouse monthly.

Step 5: Monitor

For liquid-crystal display (LCD) laptop and flat-panel monitor screens, slightly moisten a soft, lint-free cloth with plain water. Microfiber cloths are excellent for this purpose. Avoid using paper towels, which can scratch monitor surfaces. Don't spray liquid directly onto the screen—spray the cloth instead. Wipe the screen gently to remove dust and fingerprints. You can also buy monitor cleaning products at computer-supply stores.
For glass CRT (television-style) monitors, use an ordinary household glass cleaning solution. Unless your manufacturer recommends differently, don't use alcohol or ammonia-based cleaners on your monitor, as these can damage anti-glare coatings. And never try to open the housing of a CRT monitor. Capacitors within can hold a dangerous electrical charge—even after the monitor has been unplugged.
Clean the monitor weekly. Finally, make sure that everything is dry before you plug your computer back in.
Article adapted from an original article written by Alyson Munroe.

RAM: Add more memory to your computer

Copy from retired Microsoft at Home website (retired June 30, 2013), copyright Microsoft.

RAM: Add more memory to your computer

Your computer is a little like your physical work area. The hard drive is the filing cabinet where you store your documents, and memory—or RAM (random access memory)—is the desk where you work. And when your RAM—like a full desktop—isn’t big enough to hold all your work easily, your work slows down and becomes more difficult. A good solution is to expand the space—or install more RAM.
Close up image of computer circuit boardIf it suddenly seems that your computer can't keep up and the drive light is flickering like crazy, it's probably time to install RAM. But before you unplug the cables, lug the machine to the car, drive to the computer store, wait to have RAM installed, and pay for the service, read how to install RAM yourself.
Note: Problems with speed can also be caused by viruses, spyware, or other malicious software. Make sure that your virus checker is up to date. Or download Microsoft Security Essentials for free.

Determine how much RAM you have and how much you need

Before you buy anything, you need to know how much memory you have and what type of memory to buy.
Find out how much RAM your computer has
You can find out how much RAM is installed in your computer in two ways. You can open the System Information dialog box to see the installed physical memory, or you can go to Control Panel.
To open System Information, click Start, click All Programs, click Accessories, click System Tools, and then click System Information. In the left pane, select System Summary. The Installed Physical Memory (RAM) entry in the list tells you how much RAM your computer has.
System information dialog box with Installed Physical Memory (RAM) circledThe Installed Physical Memory (RAM) entry in the System Information list tells you how much RAM your computer has.
Go to Control Panel in your version of the Windows operating system to find out how much RAM your computer has:

  • In Windows XP, go to the Start menu, click Settings, and then click Control Panel. Click System, and then select the General tab. At the bottom of the page you will see the amount of RAM.
Find out how much RAM you need
Most games specify the minimum amount of RAM you need to install and play. For example, Harry Potter and the Prisoner of Azkaban requires 256 megabytes (MB). This amount includes RAM that the computer needs to do its own background work in addition to running the game.
The amount of RAM you need depends on the operating system you are using. For systems running Windows 7, Windows Vista, or Windows XP, you should have the minimum recommended amount, but more can be better, depending on your needs. If you just use your PC for surfing the Internet and writing letters, you may need only the minimum amount of RAM required to run the version of Windows you have installed on your computer. But for the best performance—especially if you keep several programs open at the same time while you’re working—consider increasing the RAM on your computer to at least 2 gigabytes (GB).
See the minimum amount of RAM required for your version of Windows:
For more RAM-intensive programs, such as games or photo editing, or if you like to use a lot of applications at the same time, such as desktop publishing and video rendering, you may need additional RAM. Individual programs come with system requirements that show both the minimum RAM needed to run the program, and the amount of RAM needed for its best performance.
You can buy RAM modules in a variety of sizes, typically 1-GB, 2-GB, and 4-GB modules.

Figure out what type of RAM you need

To determine the maximum amount of RAM your computer can handle along with the speed, consult your PC owner's manual, which should show you the number of slots (the place where you insert the RAM), how much RAM each can take, and the maximum RAM your system can use.
Contact the manufacturer or use an online memory advisor, such as those from Crucial Technology or Kingston Technology. These memory advisors use information that you enter about your computer model and do a memory check for your specific PC that tells you which products work with your system.
To find out what kind of module you need, you can also open up your computer.
  1. First, turn off the computer, but leave it plugged in so that it's automatically grounded. (Computers that should not remain plugged in will be clearly marked.)
  2. Place the computer on a clean workspace and remove the cover carefully (you may need to use a screwdriver).
  3. Touch the case to ground yourself. When you touch the case, it discharges static electricity that could otherwise damage your computer. (Note that some manuals recommend anti-static wrist straps, but this is not necessary for home users.)
  4. Locate the RAM modules, which are green with black tubes, on the motherboard.
  5. Now determine the type of module you have. You can identify the type by its appearance.
    • RDRAM is paired up (you have to put in two at a time) and has metal casing on one side.
    • DDR SDRAM is the most popular and looks like regular RAM but has one notch.
    • SDRAM (which is being phased out) has two notches.
  6. Also note your RAM speed, which is usually written on the side of the existing chip (either 266 or 333).
  7. If you don't have a free slot, remove one of the memory cards to check the number of notches on it. You will replace the smaller of the two RAM modules.
  8. Buy RAM.

Install your new RAM

  1. Turn off the computer, and touch the metal casing.
    Note: If you have a computer that should not remain plugged in while you work on it, turn off the computer and unplug the power cord. Then, press the button that turns on the power to your computer. This action helps you to be sure that there is no residual power to the memory slots or the computer's motherboard. The board also may have an LED light that is lit, which is another indication that there is residual power.
  2. Open the compartment where your RAM is installed. You may have to remove screws to open the compartment. Note that this example is for a laptop computer. If you have a desktop computer, refer to the user manual to locate the RAM. You will have to remove the computer's cover.
    Photograph of a RAM compartmentYou may need to use a screwdriver to open the compartment where RAM modules are installed.
  3. Locate the RAM modules (RAM cards). Find the empty slot where you plan to add a module, or remove the RAM module you are replacing.
    A RAM module ready to install in an open slotThis open slot is ready for a 1-GB RAM module.
  4. Line up the notches of the new RAM module, and apply firm pressure to attach.
  5. After you're sure the RAM module is snugly in place, close the latch at either end. If you have clips, they should snap back in place.
    A newly installed RAM moduleThe RAM module has been installed and is snugly in place.
  6. Reconnect all the cables, but leave the casing open until you're sure everything is working right.
  7. Turn your computer back on. If the machine starts to beep, the memory is either incompatible or not correctly in its slot. If you've installed everything correctly, the system will detect the new RAM.
  8. Check your system information to see how much RAM you now have. If you replaced a 512-MB module with a 1-GB one, you should have 1 GB (1,024 MB) minus 512 —or 512 MB more RAM than you did previously. If you added the RAM but didn't remove any, you should have 1 GB more RAM, for a total of 1.5 GB.
  9. Try one of your programs that wasn't working well. If it still isn't working, unplug everything again and get back into the computer to check that the RAM modules are firmly secured.

Quick facts about RAM

RAM = random access memory. RAM is the primary working memory in a computer used for the temporary storage of programs and data and in which the data can be accessed directly and modified.
RAM is measured in bytes: 1 gigabyte (GB) = 1,024 megabytes (MB) = 1,048,576 kilobytes (KB)

Shopping checklist

  • Amount of memory/RAM you have: __ MB
  • Amount of memory/RAM you require: __ MB
  • Amount of memory/RAM on each module: __ MB and __ MB
  • Maximum amount of RAM your computer can handle: __ MB
  • Amount of memory/RAM you will buy: __ MB
  • RAM speed for your computer: ___
  • SDRAM or DDR SDRAM
Adapted from an original article written by Mara Gulens.

Fix common PC problems

Copy from retired Microsoft at Home website (retired June 30, 2013), copyright Microsoft.

Fix common PC problems

Having trouble with your computer? You've come to the right place. Even if you don't know a computer language (or want to), you can solve several common PC problems on your own.
In this article, we offer many ways to do what you need to do in Windows 7 and Windows Vista. Often, there may not be a Help topic for Windows XP, but the process is often the same as in Windows 7 or Windows Vista. The only difference is usually where to find the link in Control Panel. Most often, it’s just a matter of slightly different wording in the heading or the text describing the task. Don’t worry. If you search in Control Panel, you’ll usually find the link you need.

F1 is magic: Get help on your PC

Fix common PC problemsIf you can’t figure out how to complete a particular task in your software program—and you’re using a PC—the most important shortcut to know is the F1 key. Just push it while the program—Word, Excel, or whichever program you’re using—is open and active, wait a moment, and the Help window specific to your active program will appear. See an F1 key demonstration. The F1 key works with almost all Microsoft products, so it’s a helpful starting point for a wide variety of problems.

The basics

If you’re encountering a different kind of obstacle – your new device won’t appear on your desktop, an application you added won’t run, you see an error message, or your computer is refusing to start up – here are a few preliminary steps:
  1. Before adding any major hardware or software to your system, make sure you've recently backed up your Windows 7-based PC or your Windows Vista-based PC as a safeguard. By using the automatic backup functions, you can schedule regular upkeep for maximum convenience.
  2. Many issues can be resolved by simply checking to be sure that all of your plugs are connected properly. After you are sure of that, try restarting (“rebooting”) your system. Turn your computer off, and then back on a few seconds later. If the problem continues, follow the steps below.
  3. Write down the contact information for Microsoft Customer Service and Support, should you need to consult an expert. Take a second to print the below instructions as well, and keep them handy as you walk through the troubleshooting process.

Locating the problem

Microsoft provides a couple of free options to help you locate and fix the PC issue you’re encountering:
Online: Is your PC showing an error message? If so, write down the exact number and wording of the error message, and search for it on the Microsoft Fix it Solution Center. In many cases, the Fix it center provides a "hot fix," which is an automated solution you can run on your PC with just one click! Even if you don’t see an error message, you may be able to find the solution in the Fix it center, either by topic or by searching. You can also check Microsoft Answers and Office Answers.
Download: You can try out the new Microsoft Fix it Beta. Just download it to your machine, follow the instructions to set it up, and then it will tell you if you have any updates to run. Note: Once you run it, the system will ask you to set up an account, or you can sign in with your Windows Live ID. Also, the Fix it Center will ask you to send information about your computer.
Walk through your system yourself: If you’d like to understand more about the issue you’re seeing, walk through the steps below to help you figure out if the problem is related to hardware, software, or the operating system (such as Windows 7, Windows XP, or Windows Vista). The following are some common indicators that can help you decide which is the right answer.
We recommend you start at the top by determining if your software is working, using the Software errors section that follows. If the issue persists, proceed to the Hardware trouble section and then to the System failure section. The lists on the right side of this page may also help you narrow down the type of trouble you are experiencing.

Software errors

If programs refuse to install, won't appear on your desktop, can't seem to run without freezing, don't load at a decent speed or function properly, or Internet access is unavailable, here's how to troubleshoot:
General issues
  1. Confirm that your PC meets the software's minimum system requirements. If it doesn't, you'll be unable to run the program without upgrading your computer's hardware. Note that PCs which barely meet or just slightly exceed these minimums may run the software more slowly and can be less reliable. Windows 7 and Windows Vista users can reference the Windows Experience Index to quickly gauge their PC's general capabilities.
  2. Check for compatibility with Windows 7 and Windows Vista.
  3. Close open programs and windows that you're not currently using. These can eat up system memory and processing power, slowing your PC or preventing additional software from running. Try running the program again.
  4. Check available hard drive space. Roughly 5 to 10 percent of your hard drive's total storage allotment should be left free to ensure optimum system performance in Windows 7 and Windows Vista, prevent crashes, and keep Windows running at top speed.
    Note Use Disk Cleanup to free more space:
    Windows 7
    Windows Vista
    Windows XP
    Check for program updates and information on frequently encountered issues at the software manufacturer's website. For Microsoft products, you can also load Windows Update for Windows 7, Windows Update for Windows Vista, or visit the Microsoft Download Center. If you install an update, restart your computer, and attempt to run the program again.
  5. Uninstall or delete unwanted programs in Windows 7 or Windows Vista to cut down on clutter and remove any drain on your system's resources.
  6. Disable programs you don't use to in Windows 7 or Windows Vista by preventing them from automatically loading when Windows starts. If you’re running Windows 7, restart your computer, and try the program again.
  7. Defragment your hard drive in Windows 7 or Windows Vista to improve performance.
  8. Scan for viruses and spyware. Windows Defender in Windows 7 and Windows Vista can help detect and prevent threats, along with preventing annoying pop-up notices and unauthorized home network intrusions. You can scan your PC for free.
  9. Reboot your computer and try loading the program again. If it still won't load or work correctly, you may need to uninstall the software and then reinstall it from scratch and reboot again. Advanced users can also try these advanced troubleshooting tricks in Windows 7 and Windows Vista.
  10. Consult Microsoft Help and Support and the Windows Community. If live assistance is required, first contact the software manufacturer's customer support department. For additional assistance, try Microsoft Customer Service and Support.

Hardware trouble

Should equipment fail to turn on, be recognized by your system, or function properly, follow these steps to address some of the most common hardware issues:
  1. Determine that equipment has been assembled correctly, by consulting your product manual or referencing the manufacturer's website.
  2. Confirm that your device is securely plugged in and receiving power. For equipment that relies on an A/C (wall outlet plug) power adapter, you can double-check that the outlet is functioning correctly by plugging in another device and observing if it starts up or begins charging.
  3. Check to see whether equipment is properly connected to your PC by making sure all cables are securely plugged into the correct ports.
  4. Verify that hardware is turned on.
  5. Look for error messages displayed on either the equipment itself (commonly found on a small LCD screen) or on your desktop. Solutions for many of these can be found in your product manual or by checking this comprehensive database.
  6. Install or reinstall drivers for the device in Windows 7 or Windows Vista. Windows automatically searches for drivers when new devices are connected and notifies you of any available updates. It may be necessary to manually install them yourself, if these files are contained directly on the device, on a CD/DVD sold with the equipment, or on the manufacturer's website. To activate setup, just double-click on the driver installation program. You may need advice for Windows 7 or Windows Vista if the installation program fails to run.
  7. Confirm that you're using the latest drivers for your hardware. Manufacturers routinely issue patches to correct errors and inconsistencies that users encounter. To do so, simply use Windows Update, visit the Microsoft Download Center, or check the Download or Support section of the manufacturer's website.
  8. Reboot your system and test the device again.
  9. Consult Microsoft Help and Support, the Windows Community, or the manufacturer's website for assistance. The following resources also offer solutions to common problems with popular devices, including:

Audio and sound cards



CD or DVD drives



Speech recognition



Network adapters



Printers



Scanners



TV tuners



USB Devices


System failure

Can't get your PC to start up or shut down? Is Windows stalling out, randomly turning your computer off, or rebooting without warning? Follow these step-by-step instructions to restore system health.
  1. Confirm that your PC is plugged into an electrical outlet and receiving power. If so, reboot and see whether the problem persists.

Try restoring your system.



Check to see if you have a memory problem.



Scan your hard drive for errors.



Look for driver problems.



Repair your PC using the Startup Repair function.



Reinstall Windows.


Hard drive failure
In a worst-case scenario, system failure may be caused by a damaged or corrupted hard drive. There are many warning signs that may indicate this problem:
  • Your system won't boot.
  • No operating system is detected.
  • The computer hangs during startup.
  • Your PC is making strange noises.
If you are concerned about the safety of your files, try the following options before paying to send it to a data recovery specialist:

10 ways to work more securely

Copy from retired Microsoft at Work website (retired June 30, 2013), copyright Microsoft.

10 ways to work more securely

The security of your computer and data is crucial for you and the success of your company. Lost or stolen information can reveal company secrets or expose your confidential or personal information. The more you do to keep your computer secure, the safer your information will be. Use these 10 tips to learn ways you can help protect your computer, your data, and your company's network.

1. Work with your IT department

Make sure that you install all of the patches and updates that your IT department recommends. In addition to installing Windows and Office updates, your IT department might require you to install additional security software, such as a firewall or custom software to help you connect from remote locations. Making these regular installations will keep your computer and your company's network as secure as possible.
Learn more about ways to manage your computer and devices at work.

2. Use strong passwords

Passwords provide the first line of defense against unauthorized access to your computer, and a good password is often underestimated. Weak passwords provide attackers with easy access to your computer and network. Strong passwords are considerably harder to crack, even with the latest password-cracking software.
A strong password:
  • Is at least eight characters long.
  • Does not contain your user name, real name, or company name.
  • Does not contain a complete dictionary word.
  • Is significantly different from previous passwords. Passwords that change just slightly—such as Password1, Password2, Password3—are not strong.
  • Contains characters from each of the following groups:
    • Uppercase and/or lowercase letters.
    • Numbers
    • Symbols (!,@,#,$,%, etc.)
Learn more about how to create strong passwords.

3. Don't enable the Save Password option

Make it mandatory for you—or someone else trying to access your computer—to enter your password on all operating system or application settings. If a dialog box prompts you about remembering the password, rather then requiring you to enter it, just choose no. Allowing the password to be saved negates having the password at all.

4. Use network file shares instead of local file shares

Rather than opening up your computer to co-workers, use network file shares to collaborate on documents. And restrict access to the network file share to only those who need it. If you're working on a team, you have lots of other options—for example, Microsoft SharePoint Workspace 2010.

5. Lock your computer when you leave your desk

If you're going to be away from your desk for a while, make sure your computer is locked.
To lock your computer:
  1. On your keyboard, press CTRL+ALT+DELETE at the same time.
  2. Click Lock this computer (Lock Computer if you're running Windows XP).
  3. To unlock your computer, press CTRL+ALT+DELETE and enter your password.

6. Use password protection on your screensaver

Sometimes you're away from your desk for longer than you unexpected. Plan for those situations by setting up your computer so that it locks itself after a specified amount of time.

To establish Windows 7 screensaver password protection

  1. Right click an empty space on your desktop.
  2. Click Personalize, and then click the Screen Saver section.
  3. Change Wait time to 10 minutes or less.
  4. Select On resume, display logon screen.
  5. Click Apply.
    Screen Saver Settings dialog boxScreen Saver Settings dialog box

To establish Windows Vista screensaver password protection

  1. Right click an empty space on your desktop.
  2. Click Personalize, and then click the Screen Saver section.
  3. Change Wait time to 10 minutes or less.
  4. Select On resume, password protect.
  5. Click Apply.
    Screen Saver Settings dialog boxScreen Saver Settings dialog box

To establish Windows XP screensaver password protection

  1. Right click an empty space on your desktop.
  2. Click Properties, and then the Screen Saver tab.
  3. Change Wait time to 10 minutes or less.
  4. Select On resume, password protect.
  5. Click Apply.
    Display Properties dialog boxDisplay Properties dialog box

7. Encrypt files containing confidential or business critical files

You keep valuable and sensitive data on your computer. You might have sensitive information about your company or clients, or your personal bank statements on a laptop you use at home and work. Encrypting your data keeps it as secure as possible. To help keep unauthorized people from accessing your data—even if your computer is lost or stolen—you should encrypt all sensitive data. In the Enterprise and Ultimate editions of Windows Vista, you can use BitLocker™ Drive Encryption to encrypt the entire volume. In Windows XP and all editions of Windows Vista, you can use the Encrypting File System (EFS) to protect important files. We highly recommend that you learn how to encrypt a file or folder to keep it safe.
Learn how to encrypt a file in Windows 7.
Learn how to encrypt a file in Windows Vista.
Learn how to encrypt a file in Windows XP.

8. Don't open questionable emails

If an email message just doesn't look right, it probably isn't. Forward the email message to your IT administrator to verify before you open it.

9. Encrypt email messages when appropriate

If you're sending confidential or business-critical information, encrypt the email and any files attached to it. Only recipients who have the private key that matches the public key you used to encrypt the message can read it.
Learn how to encrypt your messages using Outlook 2010.
Learn how to encrypt your messages using Outlook 2007.
Learn how to encrypt your messages using Outlook 2003.

10. Use the Junk Email Filter in Outlook

Receiving spam, or junk email messages, isn't just annoying. Some spam can include potentially harmful viruses that can cause damage to your computer and your company's network. The Junk Email Filter reduces the amount of junk email messages, or spam, you receive in your Inbox. Good news—if your junk mail filter is already active. But you can always change the settings.
Learn more about handling junk mail in Outlook 2010.
Learn more about handling junk mail in Outlook 2007.
Learn more about the Junk Email Filter in Outlook 2003.

Traveling? 10 tips to protect your laptop from theft

Copy from Microsoft at Work website (retired June 30, 2013), copyright Microsoft.

Traveling? 10 tips to protect your laptop from theft

These days, it seems that just about everybody uses a laptop or notebook computer to get work done away from the office or on the road. Unfortunately, the pervasiveness of laptop computing has made portable systems an easy target for theft. If your laptop computer is stolen, or if someone gains access to your files while your back is turned, your company information—not to mention your personal and financial data—can be exposed.
Looking for information about security features you can use on your laptop to keep your data safe while you travel? This article covers some of the most pertinent. If you’d like more general security suggestions (whether on the road or at the office), check out 10 ways to work more securely.
Use these 10 tips to learn how you can help protect your laptop from theft when you're on the road.

1. Avoid using computer bags

Computer bags can make it obvious that you're carrying a laptop. Instead, try toting your laptop in something more common, like a padded briefcase or suitcase.

2. Use strong passwords, and do not keep them in your laptop bag

Strong passwords that are difficult to break or guess can thwart unauthorized access to individual files and even to the entire operating system. Learn how to create strong passwords:
You can also check the strength of your password by typing it into a password checker like this free one offered by Microsoft Security.
Learn how to password-protect your files:
Of course, the strongest password in the world won’t help if you give it away to a thief. Keeping your password with your laptop is like leaving your keys in the car. Without your password or important access numbers, it will be more difficult for a thief to access your personal and corporate information.

3. Encrypt your data

If someone should get your laptop and gain access to your files, encryption can give you another layer of protection. With the Windows operating system, you can choose to encrypt files and folders. Then, even if someone gains access to an important file, they can't decrypt it and see your information. Learn more about how to encrypt your data:

4. Use a screen guard

These guards help prevent someone from seeing your screen—even if he or she peeks over your shoulder. They can be very useful if you need to work on sensitive information in a public place, and they are especially helpful when you're traveling or need to work in a crowded area. The screen guard from Secure-It is just one example of a screen guard you could use.

5. Carry your laptop with you

Always take your laptop on the plane or train rather than checking it with your luggage. It's easy to lose luggage and it's just as easy to lose your laptop. If you're traveling by car, keep your laptop out of sight. For example, lock it in the trunk when you're not using it.

6. Keep your eye on your laptop

When you go through airport security, don't lose sight of your bag. Hold your bag until the person in front of you has gone through the screening process. Many bags look alike, and yours can easily be lost in the shuffle.

7. Avoid setting your laptop on the floor

Putting your laptop on the floor is an easy way to forget or lose track of it as you talk at a ticket counter or order your latte. If you have to set it down, try to place it between your feet or leaning against your leg, so you're always aware of it.

8. Buy a laptop security device or program

If you need to leave your laptop in a room or at your desk, use a laptop security cable to securely attach it to a heavy chair, table, or desk. The cable makes it more difficult for someone to take your laptop. There are also programs and devices that will report the location of a stolen laptop. These work when the laptop connects to the Internet and can report the laptop's exact physical location. Absolute Software’s LoJack and its line of Computrace products, for example, offer physical location tracing in addition to capabilities for remotely disabling a missing computer, retrieving or deleting data, and more. Search for more computer tracking and recovery solutions.

9. Try not to leave your laptop in your hotel room

Too many things have been lost in hotel rooms. These rooms may not be completely secure. If you must leave your laptop in your room, put the "Do not disturb" sign on the door to keep hotel staff out. Don’t leave your laptop at the front desk, either.

10. Affix your name and contact info to the laptop

Security experts advise that you affix your name and contact information, along with a promise of a "Reward if lost or stolen—no questions asked,” on the computer. These can help improve your odds of getting the computer back in the event of theft or a simple mix-up.

What to do if your laptop is stolen

  • Change your network password to help secure access to corporate servers.
  • Report the theft to local authorities (such as the police) and to your company's IT department.
  • If customer data was on the laptop, contact your account representative, legal representative, or appropriate person at your company so they can take the necessary actions.
Top of page

Wi-Fi: 8 tips for working securely from wireless hot spots

Copy from retired Microsoft at Work (retired 30 June 2013), copyright Microsoft.

Wi-Fi: 8 tips for working securely from wireless hot spots

Wireless (also known as Wi-Fi) hot spots, are changing the way people work. These wireless local area networks (WLANs) provide high-speed Internet connections in public locations (and at home). You can access them with a wireless-ready mobile PC, such as a laptop, netbook, smartphone, or any other mobile device equipped with a wireless card.
Hot spots range from paid services, such as T-Mobile or Verizon Wireless, to free, public connections. Hot spots are everywhere, including coffee shops, restaurants, libraries, bookstores, airports, trains, and hotel lobbies.
Many of these places will inform you that they have a hot spot for wireless Internet use and will tell you how to access it, including providing you with a password, if necessary. You can also use a directory to find a hot spot near you.

Are Wi-Fi hot spots safe?

Public hot spots all have one thing in common—they are open networks that are vulnerable to security breaches. Because they do not encrypt data, your passwords, email messages, and other information can be visible to hackers. That means it's up to you to be aware of wireless hot spot security and to protect the data on your PC or mobile device. In this article, we cover a few Internet security tips to make working on wireless networks in public locations more secure.

1. Disable your Wi-Fi adapter

When you’re not at home or at work, it’s a good idea to turn off your laptop or notebook’s Wi-Fi capability when you’re not using it. Otherwise your computer might connect to a malicious hot spot without your realizing it. Many laptops now have a Wi-Fi hardware button you can use to disable your Wi-Fi adapter. If yours doesn’t, you can disable your Wi-Fi adapter using your operating system.

Windows 7


  1. Click Start, click Control Panel, and then click Hardware and Sound.
  2. Under Devices and Printers, click Device Manager.
  3. In the list, click Network adapters. Right-click your wireless card, and then click Disable.
  4. Follow the same steps to enable the adapter.

Windows Vista


  1. Click Start, click Control Panel, and then click System and Maintenance.
  2. In the System and Maintenance window, click the Device Manager icon.
  3. In the list, click Network adapters. Right-click your wireless card, and then click Disable.
  4. Follow the same steps to enable the adapter.

Windows XP


  1. In the system tray, click the wireless network icon, and then select Disable. This removes the icon.
  2. To restore the icon and enable your wireless connection, click Start, click Control Panel, and then click Network and Internet Connections.
  3. Under the Pick a Control Panel icon, click Network Connections, and then double-click your wireless connection.

2. Try to choose more secure connections

Use a virtual private network (VPN)

It's not always possible to choose your connection type, but Internet security is critical. When you can, opt for wireless networks that require a network security key or have some other form of security, such as a certificate. The information sent over these networks is encrypted, and encryption can help protect your computer from unauthorized access. For example, instead of using a public hot spot with no encryption, use a virtual private network (VPN). If your business does not have its own VPN, you can download and install free VPN software. The security features of the different available networks appear along with the network name as your PC discovers them.

Protect your email with https

One way to protect your email messages in public is to select the https or other secure connection option in your email account settings (if your email provider supplies one). This option may be called always use https, more secure connection, or something similar. Even if the email provider you use has a secure network, after you log on to your account on a public network, your information is no longer encrypted unless you use a more secure connection. An https connection, for example, which includes encryption, is more secure than an http connection

3. Make sure your firewall is activated

A firewall helps protect your PC by preventing unauthorized users from gaining access to your computer through the Internet or a network. It acts as a barrier that checks all incoming information and then either blocks the information or allows it to come through. All Windows operating systems come with a firewall, and you can make sure it's turned on.
Note: Some antivirus software includes its own firewall. If your antivirus has a firewall and it is turned on, you do not need to turn on Windows Firewall. Having two firewalls turned on is not recommended.

Turn Windows Firewall on:


  1. Click Start, and then click Control Panel.
  2. In Control Panel, click Network and Internet Connections.
  3. In the Network and Internet Connections window, under Pick a task, click Change Windows Firewall settings.
  4. In the Windows Firewall dialog box, on the General tab, select On.

4. Monitor your access points

Chances are that there are multiple wireless networks anywhere you're trying to connect. These connections are all access points, because they link into the wired system that gives you Internet access. So how do you make sure you're connecting to the right one? Simple—by configuring your PC to let you approve access points before you connect.

Configure access points


Windows 7


Windows 7 takes the guesswork out of connecting to hot spots because it automatically prompts you to approve new connections. In addition, after you approve a connection, you can assign it a profile for future use.

Windows Vista


Windows Vista takes the guesswork out of connecting to hot spots because it automatically prompts you to approve new connections. In addition, after you approve a connection, you can assign it a profile for future use.

Windows XP


  1. Click Start, click Control Panel, and then click Network and Internet Connections.
  2. Under the Pick a Control Panel icon, click Network Connection.
  3. Right-click Wireless Network Connection, and then click Properties.
  4. On the Wireless Networks tab, make sure that the Use Windows to configure my wireless network settings check box is selected.
  5. Under Preferred networks, make sure that the name of the network that you want to connect to is highlighted, and then click Advanced.
  6. Click Access point (infrastructure) network only, and then click Close.

5. Disable file and printer sharing

File and printer sharing is a feature that enables other computers on a network to access resources on your computer. When you are using your mobile PC in a hot spot, it's best to disable file and printer sharing—when it's enabled, it leaves your computer vulnerable to hackers. Remember, though, to turn this feature back on when you return to the office.

Disable file and printer sharing


Windows 7


  1. Click Start, and then click Control Panel.
  2. Click Network and Internet, and then click Network and Sharing Center.
  3. Under Change your network settings, click Choose homegroup and sharing options.
  4. Under Other homegroup actions, click Change advanced sharing options.
  5. File and printer sharing, select Turn off file and printer sharing, and then click Save changes.

Windows Vista


  1. Click Start, and then click Control Panel.
  2. Click Network and Internet, and then click Network and Sharing Center.
  3. Under Sharing and Discovery, click the arrow next to File sharing, click Turn off file sharing, and then click Apply.
  4. Click the arrow next to Printer sharing, click Turn off printer sharing, and then click Apply.

Windows XP


  1. Click Start, and then click Control Panel.
  2. Click Security Center, and then click Windows Firewall.
  3. Click the Exceptions tab, and then, under Programs and Services, clear the File and Printer Sharing check box.

6. Make your folders private

When the folders on your mobile PC are private, it's more difficult for hackers to access your files.

Make a folder private


Windows 7


Windows 7 not only makes folders private by default but also requires passwords for shared or public folders. As a result, you're already covered! But if you want to double-check that a folder is not public, simply right-click the folder in question, and then click Share with to see whether it is private or public. If it is public, turn Public folder sharing off. Here’s how:
  1. Click the Start button Start button, and then click Control Panel. In the search box, type network, click Network and Sharing Center, and then, in the left pane, click Change advanced sharing settings.
  2. Click the chevron chevron button to expand your current network profile.
  3. Under Public folder sharing, click Turn off Public folder sharing (people logged on to this computer can still access these folders).
  4. Click Save changes. Administrator password If you're prompted for an administrator password or confirmation, type the password or provide confirmation.

Windows Vista


Windows Vista not only makes folders private by default but also requires passwords for shared folders. As a result, you're already covered! But if you want to double-check, simply right-click the folder in question and select Properties. On the Security tab, you can review the set permissions.

Windows XP


  1. Click Start, and then click My Computer.
  2. Click the drive where Windows is installed, and then click Documents and Settings.
  3. Open your user folder, right-click the folder that you want to make private, and then click Properties.
  4. On the Sharing tab, click Do not share this folder, and then click OK.
Repeat the steps above for each folder that you want to make private.

7. Encrypt your files

You can protect your files further by encrypting them, which requires a password to open or modify them. Because you must perform this procedure on one file at a time, consider password-protecting only the files that you plan to use while working in a public place.

Encrypt folders or files

8. Consider removing sensitive data from your portable computer

If you're working with extremely sensitive data, it might be worth taking it off your portable computer altogether. Instead, save it on a corporate network share or on a password-protected site, such as Windows Live SkyDrive, and access it only when necessary. This way, you have multiple safeguards in place.
A few simple precautions can help make working in public places more secure. By selecting the best wireless Internet connections and adjusting settings, you can enjoy more productive and safer work sessions—no matter where you are.
Subscribe to: Posts (Atom)